Ayr CC Risk Assessment Sept 20

13 Sep 20

The Ice Rink have updated the Risk Assessment and the details are shown below for everyone to have a look at.

 

Risk Assessment

 

 

 

 

 

Club / Venue name:

Ayr Ice Rink / Ayr Curling Club

Important links on managing risk:

Completed example risk assessment

Assessment carried out by:

Andrew Kerr / TBC

 

Scotland’s route map through and out of the crisis

Date assessment was carried out:

15 September 2020

 

HSE Health and Safety - Risk assessment advice

Date of next review:

15 October 2020

 

Getting your facilities fit for sport guidance

 

 

 

Getting coaches ready for sport

 

 

Responsibilities of management

 

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Managing the return to full time operation

Ice staff

 

Office Staff

  • Normal operating procedures reinstated.
  • Establish a specific Covid-19 working group to be responsible for overseeing the ice rink’s response to the Covid-19 crisis
  • Review and update, if necessary, the operating policies of the ice rink
  • Reassess office workloads and procedures
 

Ayrshire Curlers Ltd Board and Ayr Curling Club Committee

 

Ditto

 

Board

25 June 2020

monthly


Building essentials

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Legionella within the showers due to prolonged lack of use

Hockey players and skaters

  • Replaced all the showers
  • Arrange to have the water supply tested annually
 

Qualified person

31 August 2020

Summer 2021

Lack of ventilation

Members / Users

Visitors

  • Being an old building it is not airtight and there are numerous unintended fresh air inlets
  • New improved dehumidifier installed Summer 2020 which will introduce 10% fresh air continually and is programmed to completely change the air 3.5 times every 24 hours
  • Vehicular roller shutter door to small ice hall is opened fully after each session to provide access for equipment
  • Fresh air is provided to main ice pad periodically during the day via the “garage” and the vehicular roller shutter door and also when the pedestrian exit door is used
  • Installation of new fan system in Kitchen/Lounge
  • Monitor the performance of the dehumidifier to ensure circulation of fresh air into the building
  • Assess ventilation provision in the lounge
  • Ensure lounge access doors open as appropriate
  • Investigate provision of carbon dioxide monitors
  • Monitor updated guidance as provided by SportScotland and Scottish Ice Rinks Association.
 

Ice staff

Board

ACC Committee

 

31 July 2020

Monthly

Spread of Covid-19 in the building through touch points

Members / Users

Visitors

  • Enter into pre-opening communication with staff and members
  • Create a one-way system for pedestrian traffic with suitable signage
  • Provide hand sanitisation facilities at entry & exit points and high-risk areas with appropriate signage
  • CCTV monitoring
  • Upgrade the previous cleaning regime
  • Seeking to reduce the amount of cash handling
  • Monitor
 

Board

ACC Committee

Ice Staff

ongoing

Monthly

Hygiene, health & safety

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

 

Limited hand washing and toilet facilities due to restrictions on changing rooms

Members / Users

Staff

Visitors

  • Hand sanitisers provided throughout the building and at high risk points, in particular
  • Hand washing facilities will remain in place
  • Disposable paper towels provided
  • Ensure that there is always an adequate supply of hot water
  • Provide clear signage to limit the number of people entering the changing rooms / toilet facilities
  • Monitor & record to ensure adequate supplies of consumables and clean the toilet areas after each session
  • Hand sanitiser stations provided in high-risk/touch point areas
 

Board / Ayr CC

 

Ice staff

 

Inappropriate disposal of waste

Staff

  • Provide appropriate personal protection equipment for staff, in particular, used tissues with an increased risk of contamination
  • Monitor
 

Board

 

Cleaning

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Virus present on surfaces

Members / Users

Staff

Visitors

  • Employ a cleaning contractor fully conversant with Covid-19 for a major daily clean before users enter the premises.
  • Agree the contract details for the cleaning contractor
  • Arrange for staff to carry out interim cleaning during the day
  • Robust CV19 cleaning plan, schedule, & monitoring check sheets in place
 

Board

 

 

Ice staff

 

As required

Untrained staff using cleaning substances

Ice staff

Bar staff

Catering staff

  • Ice staff will carry out cleaning of touch points during the day
  • Bar staff/Catering staff cleaning surfaces and touch points associated with these areas (Specific Bar & Catering CV 19 Risk Assessments are in place and may be appended to this document)
  • Cleaning contractor notifies the ice staff and the Board of any increased risk associated with different substances employed
  • COSH assessments for all substances in place
  • Cleaning contractor to carry out any necessary training in use of products
  • Bar & Catering staff to use same cleaning products as contractors
  • Only staff trained in safe methods & use of substances carry out cleaning tasks
  • Instructions for specific cleaning tasks in place
 

Cleaning contractor

Board

All staff

 

Ongoing



Physical distancing

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Situations where users are unable to adhere to physical distancing guidelines

Members / Users

Staff

Visitors

  • Created a one-way system for pedestrian traffic throughout the building
  • Identified a high-risk pinch point
  • Identified the need to limit access to the changing areas and toilets
  • Provided advice and guidance to members / users
  • Removal / relocation of tables in bar & dining areas
  • Communicate with members / users pre-start of season
  • Signage, floor markings, arrows etc in place throughout the facility
  • Individuals on hand to assist / guide / reassure with one-way system, etc at start of season
  • Provide chairs in the lounge to enable shoe changing whilst maintaining physical distancing
  • Mark the benches in the ice hall which may also be used for shoe changing with physical distancing signage
  • Parents / guardians / carers / helpers encouraged to wait in vehicle or outside the ice rink and limited to 1 person to each participant
 

Ayr CC / Board

Staff

Volunteers

Before opening

Ongoing




Symptoms of COVID-19

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Continuing to work if feeling unwell

Staff

Cleaners

Volunteers

  • Hand washing facilities with soap and water in place augmented by hand sanitisation facilities
  • Staff CV19 training
  • Regularly remind staff of latest Scottish Government / NHS guidance
  • Be aware of symptoms & current self-isolation guidelines
  • If anyone becomes unwell with any of the identified symptoms of Covid-19 they will be sent home and are required to follow the guidance from NHS / Scottish Government & self-isolate as appropriate
  • Ensure records and contact details of staff, contractors and volunteers are taken to aid Test and Protect
 

All

 

 

Members / users entering the premises with flu like symptoms

Members / users

Staff

 

  • They should be tactfully asked to leave / refused entry and directed to self-isolate / contact NHS24. Scottish Government guidance to be followed.
  • Ensure records and contact details are taken to aid Test and Protect

All

 

 




First aid

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Withdrawal of first aid to a person in need could put their life at risk

Members / Users

Staff

Visitors

  • First aid trained staff available during opening hours
  • Carry out first aid refresher training to incorporate changes required due to Covid-19
  • Strict hygiene protocols to be adhered to in order to reduce transmission
  • Suitable PPE provided to first aiders and injured people so that they can protect themselves if administering first aid
  • Preservation of life given priority: however, where CV19 may be suspected only chest compressions should be completed
 

Ice staff (first aid trained)

 

 





Inform

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Users unaware of changes to procedures

Members / Users

Visitors

Staff

Pre-opening advice sent to all members

  • Advise members of updated advice via email and social media
  • Posters and floor markings to remind users
  • Staff & volunteers on hand to guide & assist throughout the facility

Ayr Curling Club / Board

Ice Staff

 

Ongoing




Staff

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date Complete

Review

Increased risk of community transmission

Staff

Office staff largely working from home

  • PPE provided, especially when the users return to the building
  • Scottish Government advice followed
  •  

Board

 

 

 




Sport-specific

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Lack of physical distancing due to limited changing facilities

Members / Users

  • Advice issued that they should come, as far as is reasonably feasible ready to participate with just shoes / skates to change
  • Return to Curling Guidelines issued to all members
  • Create physically distanced areas in the lounge and on the benches adjacent to the ice pad and downstairs changing areas
  • Advice issued that they should arrive no more than 20 minutes before the start of their session
 

Ayr Curling Club / Board

 

 

 

Lack of knowledge

Members / Users

  • Return to Curling Guidelines issued to all members including links to all Scottish Curling documents
  • Appoint a Covid-19 Officer for Ayr Curling Club
  • Remind the clubs that they too are required to appoint a Covid-19 Officer
  • All participants should be made aware of and adhere to the guidelines issued by their respective national bodies and to more specific guidelines issued by Ayrshire Curlers Ltd / Ayr Curling Club.
  • Remind users that handshaking and close personal greetings are not permitted
 

Ayr Curling Club / Board

 

 

 

Transmission through cash handling

Staff

Users

Bar & Catering staff

  • Encourage the pre-payment of ice monies
  • Encourage cashless payments throughout the facility
  • Instigate contactless payment for ice, at the bar and in the dining room
 

All staff & users

 

 

Transmission through communal equipment

Members / Users

  • Curling Guidelines incorporated within Return to Curling advice issued to members
  • The handles of curling stones will be cleaned by each player
  • Players discouraged from handling the curling stones of all other players
  • The use of other communal curling equipment is discouraged.
  • Where such brushes, etc are used, it is the individual’s responsibility to clean before and after use with the wipes provided. This advice has been issued to members and will be reinforced with appropriate signage
 

All users

 

 

Inappropriate disposal of waste, e.g. used wipes, tissues etc

Staff

Members/users

 

  • Suitable disposal bins/bags located as appropriate throughout the facility

 

Board

Staff

Members/users

 

 

Communal transmission

Members

 

  • When using the bar and catering facilities the Scottish Government / NHS guidelines specific to the hospitality sector apply – This should be made clear by posters and signage as well as in the pre-opening guidelines issued.
  • Bar and catering staff to use appropriate PPE

 

 

 





Organised coached activities

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Booking procedures leading to increased risk of spreading the virus

Participants, coaches / volunteers, ice staff

 

Booking by telephone & email encouraged

  • Covid-19 screening questions / advice at the time of booking
  • Allow for non-penalty short notice cancellations due to participants experiencing symptoms or self-isolating in line with Scottish Government advice
  • On line booking where possible
  • Minimise cash transactions, encourage contactless payment

Development Officer

Office staff

 

Ongoing

Large groups of school children / non-members not socially distancing

Children, participants, teachers / helpers, coaches, ice staff

 

Follow National Governing Body Guidelines

  • Advice given on revised access arrangements when booking
  • Consider whether more coaches are required for supervision as well as coaching
  • Ensure records and contact details of coaches / volunteers, participants, teachers / helpers are taken to aid Test and Protect

Development Officer

Coaches

 

Ongoing

Use of ice rink brushes by multiple users increasing risk of transmission

Participants, coaches, ice staff

General procedure is for curlers to sanitise communal brushes with paper towels and sanitiser provided

  • For organised coaching where the participants are not members, coaches to clean equipment when handing out and clean the handles of the stones
  • Ensure disposal of all wipes/cleaning materials as appropriate using receptacles provided

Coaches

 

Ongoing




Delivering coached activities

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Coaches / volunteers continuing to work if feeling unwell with Covid-19 symptoms

Coaches, participants, ice staff

All coaches directed to Scottish Curling advice & Return to Curling Guidelines

  • Ensure all coaches are aware that if anyone has Covid-19 symptoms they should not attend but stay home and follow Scottish Government advice
  • If anyone becomes unwell whilst at the ice rink with Covid-19 symptoms they will be sent home immediately and advised to follow Scottish Government advice
  • Ensure records and contact details of coaches / volunteers for each session are taken and retained to aid Test and Protect
  • Ensure participants are aware when booking that the session may be cancelled at short notice if the coach is experiencing Covid-19 symptoms

Development Officer

Coaches

Office staff

 

Ongoing

Participants arriving with flu like symptoms

Participants, coaches, ice staff

All coaches directed to Scottish Curling advice & Return to Curling Guidelines

  • They should be tactfully asked to leave / refused entry and directed to Scottish Government advice.
  • Ensure contact details are obtained to aid Test and Protect
  • Verbal screening is carried out by the coaches prior to the session

Development Officer

Coaches

Office staff