Ayr CC Risk Assessment Sept 20

13 September 2020

The Ice Rink have updated the Risk Assessment and the details are shown below for everyone to have a look at.

Risk Assessment


Club / Venue name:	Ayr Ice Rink / Ayr Curling Club	Important links on managing risk:	Completed example risk assessment
Assessment carried out by:	Andrew Kerr / TBC		Scotland’s route map through and out of the crisis
Date assessment was carried out:	15 September 2020		HSE Health and Safety - Risk assessment advice
Date of next review:	15 October 2020		Getting your facilities fit for sport guidance
			Getting coaches ready for sport

Responsibilities of management

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Managing the return to full time operation

Ice staff

Office Staff

Normal operating procedures reinstated.
Establish a specific Covid-19 working group to be responsible for overseeing the ice rink’s response to the Covid-19 crisis
Review and update, if necessary, the operating policies of the ice rink
Reassess office workloads and procedures

Ayrshire Curlers Ltd Board and Ayr Curling Club Committee

Ditto

Board

25 June 2020

monthly

Building essentials
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Legionella within the showers due to prolonged lack of use	Hockey players and skaters	Replaced all the showers Arrange to have the water supply tested annually		Qualified person	31 August 2020	Summer 2021
Lack of ventilation	Members / Users Visitors	Being an old building it is not airtight and there are numerous unintended fresh air inlets New improved dehumidifier installed Summer 2020 which will introduce 10% fresh air continually and is programmed to completely change the air 3.5 times every 24 hours Vehicular roller shutter door to small ice hall is opened fully after each session to provide access for equipment Fresh air is provided to main ice pad periodically during the day via the “garage” and the vehicular roller shutter door and also when the pedestrian exit door is used Installation of new fan system in Kitchen/Lounge Monitor the performance of the dehumidifier to ensure circulation of fresh air into the building Assess ventilation provision in the lounge Ensure lounge access doors open as appropriate Investigate provision of carbon dioxide monitors Monitor updated guidance as provided by SportScotland and Scottish Ice Rinks Association.		Ice staff Board ACC Committee	31 July 2020	Monthly
Spread of Covid-19 in the building through touch points	Members / Users Visitors	Enter into pre-opening communication with staff and members Create a one-way system for pedestrian traffic with suitable signage Provide hand sanitisation facilities at entry & exit points and high-risk areas with appropriate signage CCTV monitoring Upgrade the previous cleaning regime Seeking to reduce the amount of cash handling Monitor		Board ACC Committee Ice Staff	ongoing	Monthly

Hygiene, health & safety
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?
Limited hand washing and toilet facilities due to restrictions on changing rooms	Members / Users Staff Visitors	Hand sanitisers provided throughout the building and at high risk points, in particular Hand washing facilities will remain in place Disposable paper towels provided Ensure that there is always an adequate supply of hot water Provide clear signage to limit the number of people entering the changing rooms / toilet facilities Monitor & record to ensure adequate supplies of consumables and clean the toilet areas after each session Hand sanitiser stations provided in high-risk/touch point areas		Board / Ayr CC Ice staff
Inappropriate disposal of waste	Staff	Provide appropriate personal protection equipment for staff, in particular, used tissues with an increased risk of contamination Monitor		Board

Cleaning
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Virus present on surfaces	Members / Users Staff Visitors	Employ a cleaning contractor fully conversant with Covid-19 for a major daily clean before users enter the premises. Agree the contract details for the cleaning contractor Arrange for staff to carry out interim cleaning during the day Robust CV19 cleaning plan, schedule, & monitoring check sheets in place		Board Ice staff		As required
Untrained staff using cleaning substances	Ice staff Bar staff Catering staff	Ice staff will carry out cleaning of touch points during the day Bar staff/Catering staff cleaning surfaces and touch points associated with these areas (Specific Bar & Catering CV 19 Risk Assessments are in place and may be appended to this document) Cleaning contractor notifies the ice staff and the Board of any increased risk associated with different substances employed COSH assessments for all substances in place Cleaning contractor to carry out any necessary training in use of products Bar & Catering staff to use same cleaning products as contractors Only staff trained in safe methods & use of substances carry out cleaning tasks Instructions for specific cleaning tasks in place		Cleaning contractor Board All staff		Ongoing

Physical distancing

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Situations where users are unable to adhere to physical distancing guidelines

Members / Users

Staff

Visitors

Created a one-way system for pedestrian traffic throughout the building
Identified a high-risk pinch point
Identified the need to limit access to the changing areas and toilets
Provided advice and guidance to members / users
Removal / relocation of tables in bar & dining areas
Communicate with members / users pre-start of season
Signage, floor markings, arrows etc in place throughout the facility
Individuals on hand to assist / guide / reassure with one-way system, etc at start of season
Provide chairs in the lounge to enable shoe changing whilst maintaining physical distancing
Mark the benches in the ice hall which may also be used for shoe changing with physical distancing signage
Parents / guardians / carers / helpers encouraged to wait in vehicle or outside the ice rink and limited to 1 person to each participant

Ayr CC / Board

Staff

Volunteers

Before opening

Ongoing

Symptoms of COVID-19
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Continuing to work if feeling unwell	Staff Cleaners Volunteers	Hand washing facilities with soap and water in place augmented by hand sanitisation facilities Staff CV19 training Regularly remind staff of latest Scottish Government / NHS guidance Be aware of symptoms & current self-isolation guidelines If anyone becomes unwell with any of the identified symptoms of Covid-19 they will be sent home and are required to follow the guidance from NHS / Scottish Government & self-isolate as appropriate Ensure records and contact details of staff, contractors and volunteers are taken to aid Test and Protect		All
Members / users entering the premises with flu like symptoms	Members / users Staff		They should be tactfully asked to leave / refused entry and directed to self-isolate / contact NHS24. Scottish Government guidance to be followed. Ensure records and contact details are taken to aid Test and Protect	All

First aid

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Withdrawal of first aid to a person in need could put their life at risk

Members / Users

Staff

Visitors

First aid trained staff available during opening hours
Carry out first aid refresher training to incorporate changes required due to Covid-19
Strict hygiene protocols to be adhered to in order to reduce transmission
Suitable PPE provided to first aiders and injured people so that they can protect themselves if administering first aid
Preservation of life given priority: however, where CV19 may be suspected only chest compressions should be completed

Ice staff (first aid trained)

Inform

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date complete

Review

Users unaware of changes to procedures

Members / Users

Visitors

Staff

Pre-opening advice sent to all members

Advise members of updated advice via email and social media
Posters and floor markings to remind users
Staff & volunteers on hand to guide & assist throughout the facility

Ayr Curling Club / Board

Ice Staff

Ongoing

Staff

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

Date Complete

Review

Increased risk of community transmission

Staff

Office staff largely working from home

PPE provided, especially when the users return to the building
Scottish Government advice followed

Board

Sport-specific
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Lack of physical distancing due to limited changing facilities	Members / Users	Advice issued that they should come, as far as is reasonably feasible ready to participate with just shoes / skates to change Return to Curling Guidelines issued to all members Create physically distanced areas in the lounge and on the benches adjacent to the ice pad and downstairs changing areas Advice issued that they should arrive no more than 20 minutes before the start of their session		Ayr Curling Club / Board
Lack of knowledge	Members / Users	Return to Curling Guidelines issued to all members including links to all Scottish Curling documents Appoint a Covid-19 Officer for Ayr Curling Club Remind the clubs that they too are required to appoint a Covid-19 Officer All participants should be made aware of and adhere to the guidelines issued by their respective national bodies and to more specific guidelines issued by Ayrshire Curlers Ltd / Ayr Curling Club. Remind users that handshaking and close personal greetings are not permitted		Ayr Curling Club / Board
Transmission through cash handling	Staff Users Bar & Catering staff	Encourage the pre-payment of ice monies Encourage cashless payments throughout the facility Instigate contactless payment for ice, at the bar and in the dining room		All staff & users
Transmission through communal equipment	Members / Users	Curling Guidelines incorporated within Return to Curling advice issued to members The handles of curling stones will be cleaned by each player Players discouraged from handling the curling stones of all other players The use of other communal curling equipment is discouraged. Where such brushes, etc are used, it is the individual’s responsibility to clean before and after use with the wipes provided. This advice has been issued to members and will be reinforced with appropriate signage		All users
Inappropriate disposal of waste, e.g. used wipes, tissues etc	Staff Members/users		Suitable disposal bins/bags located as appropriate throughout the facility	Board Staff Members/users

Communal transmission

Members

When using the bar and catering facilities the Scottish Government / NHS guidelines specific to the hospitality sector apply – This should be made clear by posters and signage as well as in the pre-opening guidelines issued.
Bar and catering staff to use appropriate PPE

Organised coached activities
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Booking procedures leading to increased risk of spreading the virus	Participants, coaches / volunteers, ice staff	Booking by telephone & email encouraged	Covid-19 screening questions / advice at the time of booking Allow for non-penalty short notice cancellations due to participants experiencing symptoms or self-isolating in line with Scottish Government advice On line booking where possible Minimise cash transactions, encourage contactless payment	Development Officer Office staff		Ongoing
Large groups of school children / non-members not socially distancing	Children, participants, teachers / helpers, coaches, ice staff	Follow National Governing Body Guidelines	Advice given on revised access arrangements when booking Consider whether more coaches are required for supervision as well as coaching Ensure records and contact details of coaches / volunteers, participants, teachers / helpers are taken to aid Test and Protect	Development Officer Coaches		Ongoing
Use of ice rink brushes by multiple users increasing risk of transmission	Participants, coaches, ice staff	General procedure is for curlers to sanitise communal brushes with paper towels and sanitiser provided	For organised coaching where the participants are not members, coaches to clean equipment when handing out and clean the handles of the stones Ensure disposal of all wipes/cleaning materials as appropriate using receptacles provided	Coaches		Ongoing

Delivering coached activities
What are the hazards?	Who might be harmed and how?	What are you already doing to control the risks?	What further action do you need to take to control the risks?	Who needs to carry out the action?	Date complete	Review
Coaches / volunteers continuing to work if feeling unwell with Covid-19 symptoms	Coaches, participants, ice staff	All coaches directed to Scottish Curling advice & Return to Curling Guidelines	Ensure all coaches are aware that if anyone has Covid-19 symptoms they should not attend but stay home and follow Scottish Government advice If anyone becomes unwell whilst at the ice rink with Covid-19 symptoms they will be sent home immediately and advised to follow Scottish Government advice Ensure records and contact details of coaches / volunteers for each session are taken and retained to aid Test and Protect Ensure participants are aware when booking that the session may be cancelled at short notice if the coach is experiencing Covid-19 symptoms	Development Officer Coaches Office staff		Ongoing
Participants arriving with flu like symptoms	Participants, coaches, ice staff	All coaches directed to Scottish Curling advice & Return to Curling Guidelines	They should be tactfully asked to leave / refused entry and directed to Scottish Government advice. Ensure contact details are obtained to aid Test and Protect Verbal screening is carried out by the coaches prior to the session	Development Officer Coaches Office staff

Back to news <

Ayr CC Risk Assessment Sept 20

13 September 2020

Risk Assessment

Responsibilities of management

Building essentials

Hygiene, health & safety

Cleaning

Physical distancing

Symptoms of COVID-19

First aid

Inform

Staff

Sport-specific

Organised coached activities

Delivering coached activities

Archived News